RNRU Articles of Association
A COMPANY NOT HAVING A SHARE CAPITAL
MEMORANDUM OF ASSOCIATION OF
ROYAL NAVY RUGBY UNION
Each subscriber to this Memorandum of Association wishes to form a Company under the Companies Act 2006 and agrees to become a Member of the Company.
|Name of each subscriber||Authentication by each subscriber|
|Rear Admiral Neil Morisetti CB||……………………………………………|
|Mr James Michael Ross Saunders Watson||……………………………………………|
|Mr Giles Robert Peel||……………………………………………|
|Mr John Inverdale||……………………………………………|
|Mr Michael Henry Connolly||……………………………………………|
|Colonel Ewen Alexander Murchinson DSO MBE Royal Marines||……………………………………………|
|Commander David Mark George MA Royal Navy||……………………………………………|
|Commander John Gavin Cunningham Royal Navy||……………………………………………|
Dated this …………….. day of …………………………. 2015.
THE COMPANIES ACT 2006
COMPANY LIMITED BY GUARANTEE
ARTICLES OF ASSOCIATION
ROYAL NAVY RUGBY UNION
(INCORPORATED ON [ ])
Table Of Contents
1. Defined Terms and Interpretation
1.1 In the Articles, unless the context requires otherwise:
or any numbered section of it, means the Companies Act 2006 or such section as amended, restated or re-enacted from time to time;
means the Company’s articles of association;
has the meaning given in Article 18;
“Chair of the meeting”
has the meaning given in Article 33;
means charitable in accordance with the laws of England and Wales provided that it will not include any purpose which is not charitable in accordance with any statutory provision regarding the meaning of the word “charitable” in force in any part of the United Kingdom. For the avoidance of doubt, the system of law governing the constitution of the Company is the law of England and Wales;
means the Charity Commission for England and Wales;
means the Charities Acts 1992 and 2011 and the Charities (Accounts and Reports) Regulations 2008 as amended, restated or re-enacted from time to time;
means the Company called Royal Navy Rugby Union;
means a director of the Company;
means any document or information sent or supplied in electronic form (for example by email or fax) within the meaning of section 1168 of the Act;
has the meaning given in section 112 of the Act and having the right to attend and vote at general meetings of the Company;
means the ships, establishments and units of the Royal Navy and Royal Marines that are affiliated with the Company. For the avoidance of doubt, Member Clubs are not Members of the Company within the meaning given in section 112 of the Act;
means the Company’s Memorandum of Association;
means the model articles of association for a private Company limited by guarantee set out in Schedule 2 of the Companies (Model Articles) Regulations 2008 (SI2008/3229) and any amendment or replacement from time to time;
means the Royal Navy, the Royal Marines, the Naval Reserve Forces (as set out in QRRN) and all other forces as defined in QRRN as belonging to the Naval Service;
means a Director who is not a Serving Director;
the Company’s objects as defined at Article 2;
has the meaning given in section 282 of the Act and includes such a resolution passed by written resolution;
has the meaning given in Article 39;
means any edition of King’s or Queen’s Regulations for the Royal Navy;
means the company secretary (if any) and includes any joint, assistant or deputy Secretary;
means a Director who is a serving member for the time being of the Naval Service;
means the Statement of Recommended Practice issued by the Charity Commission and any modification or replacement of it from time to time;
has the meaning given in section 283 of the Act and includes such a resolution passed by written resolution;
means the Act, the Charities Legislation and every other statute or statutory instrument, law or regulation for the time being in force and concerning companies in so far as they apply to the Company;
1.2 Unless the context otherwise requires, other words or expressions contained in these Articles bear the same meaning as in the Act.
1.3 A reference to:
1.3.1 words importing the singular only shall include the plural and vice versa;
1.3.2 “in writing” or “written” includes Electronic Communication but excludes text messaging via mobile phone; and
1.3.3 “clear” or “clear days” in relation to a period of notice means the period excluding the day on which the notice is given or deemed to be given and the day for which it is given or on which it is to take effect.
1.4 The Model Articles shall not apply to the Company.
The objects for which the Company is established are specifically restricted to:
2.1 promoting the physical efficiency of members of the Naval Service by providing facilities and other encouragement for all ranks thereof to participate in the game of rugby football;
2.2 making grants for charitable purposes that benefit either directly or indirectly members both past and present of the Naval Service; and
2.3 promoting amateur sport for the benefit of the public in particular by encouraging the participation of young people in the game of rugby football.
3. Application of income and property
The income and property of the Company shall be applied solely towards the promotion of the Objects, and no part thereof shall be paid or transferred directly or indirectly, by way of dividend, bonus or otherwise by way of profit, to the Members. This does not prevent:
3.1 a Member receiving a benefit from the Company in the capacity of a beneficiary of the Company; or
3.2 reasonable and proper remuneration to any Member who is not also a Director for any goods or services provided to the Company.
4. Directors’ Benefits
No Director shall be appointed to any office of the Company, be employed by the Company or receive any remuneration or other benefit in money or money’s worth from the Company unless the payment or benefit in question:-
4.1 is permitted pursuant to Article 5; or
4.2 has been previously and expressly authorised in advance and in writing by the Charity Commission and any procedures prescribed by the Charity Commission are fully adhered to.
5. Permitted Benefits
Subject to Article 6, nothing herein shall prevent the payment in good faith by the Company of:-
5.1 reasonable and proper remuneration to a Director for services rendered to the Company otherwise than any remuneration for services provided by a Director in his/her capacity as a Director or under a contract of employment;
5.2 monies for the supply of goods by a Director to the Company, whether such goods are provided in connection with the provision of services referred to at Article 5.1 or otherwise;
5.3 interest at a reasonable and proper rate (not exceeding 2% per annum below the base rate of a clearing bank to be selected by the Directors) on money lent to the Company by any Director;
5.4 reasonable and proper rent for premises demised or let to the Company by any Director;
5.5 reimbursement of reasonable out-of-pocket expenses actually incurred by any Director in or about the affairs of the Company;
5.6 any payments made pursuant to Articles 22 (Directors’ Indemnity) and 23 (Directors’ Indemnity Insurance).
6. Conditions Relating to Directors' Benefits
Save for the payments referred to in Articles 5.5 and 5.6, the Company and its Directors may only rely upon the authority provided by Article 5 in respect of payments or benefits to a Director if each of the following conditions is satisfied:
6.1 the remuneration or other sums paid to the Director does not exceed an amount that is reasonable in all the circumstances;
6.2 the Director is absent from the part of any meeting at which there is discussion of:
6.2.1 his/her contract or remuneration, or any matter concerning the contract;
6.2.2 his/her performance in the employment, or his/her performance of the contract; or
6.2.3 any proposal to enter into any other contract or arrangement with him/her or to confer any benefit upon him/her that would be permitted under Article 5;
6.3 the Director does not vote on any such matter and is not counted when calculating whether a quorum of Directors is present at the meeting;
6.4 the remaining Directors are satisfied and agree that it is in the best interests of the Company to contract with that Director rather than with someone who is not a Director;
6.5 the reason for their decision is recorded by the Directors in the minute book;
6.6 the amount or maximum amount of any remuneration payable to a Director is set out in an agreement in writing between the Company or Directors and that Director; and
6.7 the number of Directors then in office who have received remuneration or other benefits from the Company are in a minority.
7. Conflicts of interest
7.1 A Director must declare to the other Directors any situation of which he/she is aware in which he/she has, or could have, a direct or indirect interest that conflicts, or might conflict, with the interests of the Company unless the situation cannot reasonably be regarded as likely to give rise to a conflict of interest.
7.2 An interest of a Director to be disclosed under Article 7.1 may be declared at a meeting of Directors, by notice in writing pursuant to section 184 of the Act or by means of a general notice under section 185 of the Act.
7.3 If a conflict of interest arises for a Director because of a duty of loyalty owed to another organisation, Company or person and the conflict is not authorised by virtue of any other provision in the Articles, the remaining Directors may authorise such a conflict of interest if each of the following conditions is satisfied:
7.3.1 the Director is absent from the part of any meeting at which there is discussion of the conflict of interest, including any arrangement or transaction affecting that other organisation, Company or person;
7.3.2 the Director does not vote on any such matter and is not to be counted when calculating whether a quorum of Directors is present at the meeting; and
7.3.3 the remaining Directors are satisfied and agree that it is in the interests of the Company to authorise the conflict of interest which has arisen.
7.4 A conflict of interest arising for a Director because of a duty of loyalty owed to another organisation, company or person may only be authorised in the manner set out at Article 7.3 if such a conflict does not involve a direct or indirect benefit of any nature to a Director.
8. Part 3 Definitions
The following words in Articles 3, 4, 5, 6, and 7 (as the case may be) shall have the following meanings:
8.1 “Company” shall include any company in which the Company:
8.1.1 holds more than 50% of the shares; or
8.1.2 controls more than 50% of the voting rights attached to the shares; or
8.1.3 has the right to appoint one or more directors to the board of the company; and
8.2 “Director” shall include the following:
8.2.1 a child, parent, grandchild, grandparent, brother or sister of a Director;
8.2.2 the spouse or civil partner of a Director or of any person falling within Article 8.2.1;
8.2.3 a person carrying on a business in partnership with a Director or with any person falling within Articles 8.2.1 or 8.2.2;
8.2.4 an institution which is controlled:
(a) by a Director or by any person falling within Articles 8.2.1, 8.2.2 or 8.2.3, or
(b) by two or more persons falling within Article 8.2.4(a) when taken together; and
8.2.5 a body corporate in which:
(a) the Director or any person falling within Articles 8.2.1, 8.2.2 or 8.2.3 has a substantial interest, or
(b)two or more persons falling within paragraph (a), when taken together, have a substantial interest.
8.3 Sections 350 to 352 of the Charities Act 2011 apply for the purposes of interpreting the terms used at Article 8.2 as follows:
8.3.1 “child” includes a step-child and an illegitimate child;
8.3.2 “civil partner” shall include a person living with a Director as that Director’s husband or wife and includes two persons of the same sex who are not civil partners but live together as if they were;
8.3.3 a person controls an institution if he/she is able to secure that the affairs of the institution are conducted in accordance with his/her wishes;
8.3.4 a person has a substantial interest in a body corporate if he/she is:
(a) interested in shares comprised in the equity share capital of that body of a nominal value of more than one-fifth of that share capital, or
(b) is entitled to exercise, or control the exercise of, more than one-fifth of the voting power at any general meeting of that body.
9. Directors’ general authority
9.1 Subject to the Articles, including Articles 9.2 and 52 below, the Directors are responsible for the management of the Company’s business, for which purpose they may exercise all the powers of the Company and do on behalf of the Company all such acts as may be done by the Company and as are not by the Statutes or by the Articles required to be done by the Company in general meeting.
9.2 The Directors may not do or permit any act or omission which would prejudice the charitable status of the Company.
10. Directors may delegate
10.1 Subject to the Articles, the Directors may delegate any of the powers which are conferred on them under the Articles:
10.1.1 to such person or committee;
10.1.2 by such means (including by power of attorney);
10.1.3 to such an extent;
10.1.4 in relation to such matters or territories; and
10.1.5 on such terms and conditions;
as they think fit.
10.2 If the Directors so specify, any such delegation may authorise further delegation of the Directors’ powers by any person to whom they are delegated.
10.3 The Directors may revoke any delegation in whole or part, or alter its terms and conditions.
11.1 Committees to which the Directors delegate any of their powers must contain at least one Director and must follow procedures which are based as far as they are applicable on those provisions of the Articles which govern the taking of decisions by Directors.
11.2 The Directors may make rules of procedure for all or any committees, which prevail over any rules or bye-laws derived from the Articles if they are not consistent with them.
12. Appointment of Investment Managers
PROVIDED THAT where the Directors make any such delegation they shall:
12.1 Inform the investment manager in writing of the extent of the Company’s investment powers and the terms of the delegation;
12.2 lay down a detailed investment policy for the Company and immediately inform the investment manager in writing of it and of any changes to it;
12.3 ensure that they are kept informed of, and review on a regular basis, the performance of their investment portfolio managed by the investment manager and on the exercise by him/her of his/her delegated authority;
12.4 take all reasonable care to ensure that the investment manager complies with the terms of the delegated authority; and
12.5 pay such reasonable and proper remuneration to the investment manager and agree such proper terms as to notice and other matters as the Directors shall decide PROVIDED THAT such remuneration may include commission fees and/or expenses earned by the investment manager if and only to the extent that such commission fees and/or expenses are disclosed to the Directors.
13. Investments Held by Nominee
The Directors may:
13.1 make such arrangements as they think fit for any investments of the Company or income from those investments to be held by a corporate body as the Company’s nominee; and
13.2 pay reasonable and proper remuneration to any corporate body acting as the Company’s nominee in pursuance of this Article.
14. Meetings of Directors
14.1 Subject to the provisions of these Articles, the Directors may meet together for the despatch of business, adjourn and otherwise regulate their meetings as they think fit.
14.2 At any time any Director may, and the Secretary on the requisition of a Director shall, summon a meeting of the Directors.
14.3 Any such summons shall specify where, when and how the meeting is to be held. Any Director may waive notice of any meeting and such waiver may be retrospective.
14.4 All acts done in good faith by any meeting of the Directors or of any committee shall, notwithstanding it be discovered afterwards that there was some defect in the appointment or continuance in office of any such persons or that they or any of them were disqualified, be as valid as if every such person had been duly appointed or had duly continued in office and was qualified to be a Director or Member of the committee as the case may be.
15. Quorum for Meetings and Voting
15.1 The quorum necessary for the transaction of business of the Directors may be fixed from time to time by the Directors and, unless so fixed at any other number shall be three, consisting of at least one Serving Director and at least one Non-serving Director.
15.2 A meeting of the Directors at which a quorum is present shall be competent to exercise all powers and discretions for the time being exercisable by the Directors.
15.3 Questions arising at any meeting of the Directors shall be determined by a majority of votes. In case of an equality of votes the Chair shall have a second or casting vote.
16. Quorum for Meetings and Voting
16.1 All or any of the Directors or any committee of the Directors may participate in a meeting of the Directors or that committee by means of a conference telephone or any communication equipment which allows all persons participating in the meeting to hear and speak to each other throughout the meeting.
16.2 A person so participating shall be deemed to be present in person at the meeting and shall be entitled to vote or be counted in a quorum accordingly.
16.3 Such a meeting shall be deemed to take place where the largest group of those participating is assembled, or, if there is no such group, where the chair then is.
17. Resolutions in Writing
17.1 A resolution executed by all the Directors, or by all the Members of a committee constituted under these Articles, shall be as valid and effectual as if it had been passed at a meeting of the Directors, or (as the case may be) at a meeting of that committee, which in every case was duly convened and held.
17.2 For the purposes of this Article 17:
17.2.1 a resolution shall consist of one or more written instruments or one or more Electronic Communications sent to an address specified for the purpose by the Secretary, or a combination of them, provided that each such written instrument and Electronic Communication (if more than one) is to the same effect;
17.2.2 a written instrument is executed when the person executing it signs it;
17.2.3 an Electronic Communication is executed when the person executing it sends it provided that it has been authenticated in such manner (if any) as the Secretary shall prescribe;
17.2.4 the Directors, or (as the case may be) Members of a committee constituted under these Articles, need not execute the same written instrument or Electronic Communication;
17.2.5 a resolution shall be effective when the Secretary certifies that sufficient evidence has been received by him/her that the resolution has been executed in accordance with this Article 17; and
17.2.6 if no Secretary is appointed, the Chair shall perform the functions of the Secretary under this Article 17.
18. Chairing of Directors’ meetings
18.1 The Directors may appoint a Director to chair their meetings.
18.2 The person so appointed for the time being is known as the Chair.
18.3 The Directors may terminate the Chair’s appointment at any time.
18.4 The Chair shall immediately cease to hold such appointment upon ceasing to be a Director.
18.5 If the Chair is not participating in a Directors’ meeting within ten minutes of the time at which it was to start, the participating Directors must appoint one of themselves to chair it.
19. Records of decisions to be kept
The Directors must ensure that the Company keeps a record, in writing, for at least 10 years from the date of the decision recorded, of every decision taken by the Directors.
20. Appointment and Retirement of Directors
20.1 The number of Directors shall be more than three but (unless otherwise determined by Ordinary Resolution) shall not be subject to any maximum.
20.2 Save as otherwise provided in the Articles, and in particular Article 20.3, the Company may by Ordinary Resolution appoint a person who is willing to act as a Director or to fill a vacancy or as an additional Director.
20.3 Directors shall be appointed for a period of three years. A year for this purpose shall be the period between one AGM of the Company and the next AGM of the Company. If a Director was a trustee of the unincorporated charity called The Royal Navy and Royal Marines Rugby Union Trust at the date of incorporation of this Company then his/her office as Director shall expire on the AGM after the triennial anniversary of his/her appointment as a trustee.
20.4 Upon the expiry of his/her office pursuant to Article 20.3 a Director may be re-appointed for any number of three year periods.
20.5 Subject to Article 20.6, the Directors may appoint a person who is willing to act to be a Director either to fill a vacancy or as an additional Director PROVIDED THAT the appointment does not cause the number of Directors to exceed any number fixed by or in accordance with the Articles as the maximum number of Directors. A Director so appointed shall hold office only until the next following general meeting. If not reappointed at such general meeting, he/she shall vacate office at the conclusion thereof.
20.6 No person may be appointed as a Director:
20.6.1 unless he/she has attained the age of 18 years;
20.6.2 in circumstances such that, had he/she already been a Director, he/she would have been disqualified from acting under the provisions of Article 21; or
20.6.3 if, after his/her appointment, the number of Serving Directors shall equal or exceed the number of Non-Serving Directors.
21. Termination of Director’s appointment
A person ceases to be a Director:
21.1 on the expiry of the period for which he/she was appointed;
21.2 if by notice in writing to the Company he/she resigns (but only if at least three Directors remain in office when the notice of resignation is to take effect);
21.3 if he/she is removed by notice in writing to the Company signed by a majority of the Members;
21.4 if he/she ceases to hold office by reason of any order made under the Company Directors Disqualification Act 1986, or by virtue of any provision of the Statutes;
21.5 if he/she is removed from office by a resolution duly passed pursuant to Section 168 of the Act;
21.6 if he/she is absent from three consecutive meetings of the Directors without the consent of the majority of the remaining Directors;
21.7 if he/she becomes incapable by reason of mental disorder, illness or injury of managing and administering his/her own affairs; or
21.8 if he/she is convicted of any criminal offence, other than any minor motoring or similar offence that cannot reasonably damage the reputation of the Company.
22. Director’s indemnity
Subject to the provisions of the Act, and so far as may be consistent with the Statutes:
22.1 every Director and every other officer, other than the Company’s auditor or the reporting accountant, may be indemnified out of the assets of the Company against all costs, charges, losses, expenses and liabilities incurred by him/her in the actual or purported execution and/or discharge of his/her duties and/or the actual or purported exercise of his/her powers and/or otherwise in relation to, or in connection with, his/her duties, powers or offices, in each case to the extent permitted by section 232 of the Act; and
22.2 the Company may also provide funds to any Director or any other officer (other than the Company’s auditor or reporting accountant) or do anything to enable a Director or such other officer to avoid incurring expenditure, in each case in the manner permitted by and subject to the restrictions required by section 205 of the Act.
23. Director’s indemnity
23.1 Subject to the provisions of the Charities Legislation and to Article 23.2, the Company may pay the premium in respect of any indemnity insurance to cover the liability of any Director, other officer (other than the auditor or reporting accountant) or Member:
23.1.1 which by virtue of any rule of law would otherwise attach to him/her in respect of any negligence, default, breach of trust or breach of duty of which he/she may be guilty or any act or omission in the actual or purported execution and/or discharge of his/her duties and/or in the exercise or purported exercise of his/her powers and/or otherwise in relation to his/her duties, powers or offices in relation to the Company or any subsidiary of the Company; and
23.1.2 to make contributions to the assets of the Company or any subsidiary in accordance with the provisions of section 214 of the Insolvency Act 1986, and all costs, charges and expenses which may be incurred by him/her in successfully contesting any such liability or alleged liability.
23.2 Any insurance purchased under Article 23.1 shall not:
23.2.1 extend to any claim arising from any act or omission which that person knew (or must reasonably be assumed to have known) to be a breach of trust or breach of duty or which was committed by that person in reckless disregard of whether it was a breach of trust or a breach of duty or not;
23.2.2 extend to a fine imposed in connection with, or the costs or liabilities incurred in respect of, an unsuccessful defence to a criminal prosecution brought against that person in his/her capacity as a Director or other officer or Member of the Company and/or a sum payable to a regulatory authority by way of a penalty imposed on a Director, other officer or Member of the Company, in respect of non-compliance with any requirement of a regulatory nature (howsoever arising).
BECOMING AND CEASING TO BE A MEMBER
24. Applications for Membership
24.1 The first Directors shall be the first members of the Company.
24.2 No person shall become a Member unless:
24.2.1 that person is a Director and has completed an application for membership in a form approved by the Directors; and
24.2.1the Directors have approved the application.
25. classes of Membership
The Directors may establish, subject to Article 52, different classes of membership and prescribe and vary their respective rights, privileges and obligations.
26. Termination of Membership
A person shall forthwith cease to be a Member (PROVIDED ALWAYS THAT at least one Member remains on the Register of Members thereafter):
26.1 if that person ceases to be a Director; or
26.2 if by notice in writing to the Company, the Member resigns his/her Membership.
27. Transfer of Membership
Membership of the Company is not transferable.
ORGANISATION OF GENERAL MEETINGS
28. General Meetings
28.1 The Directors may whenever they think fit convene a general meeting and shall, following requisition in accordance with the Act, proceed to convene a general meeting in accordance therewith.
28.2 The Company shall hold a general meeting in every calendar year as its “annual general meeting” at such time and place as may be determined by the Directors, and shall specify the meeting as such in the notices calling it, provided that every annual general meeting except the first shall be held not more than fifteen months after the holding of the last preceding annual general meeting, and that so long as the Company holds its first annual general meeting within eighteen months after its incorporation it need not hold it in the year of its incorporation or in the following year.
29. Calling General Meetings
29.1 A general meeting of the Company shall be called by at least 14 days’ clear notice.
29.2 The Company may give such notice by any means or combination of means permitted by the Act.
29.3 A general meeting, notwithstanding that it has been called by a shorter notice than that specified above, shall be deemed to have been duly called if it is so agreed by a majority in number of the Members, being a majority who together hold not less than 90 per cent of the total voting rights.
30. Notice General Meetings
30.1 Every notice calling a general meeting shall specify the place and the day and hour of the meeting.
30.2 There shall appear with reasonable prominence in every such notice a statement that a Member entitled to attend and vote is entitled to appoint a proxy to attend, speak and vote instead of him/her and that a proxy need not be a Member.
30.3 The text of each special resolution to be proposed at the general meeting shall be set out in the notice. Either the text of, or sufficient information to enable a Member to understand the purpose of, each ordinary resolution shall be set out in the notice.
31. Meetings by conference telephone etc.
31.1 All or any of the Members or persons permitted to attend general meetings may at the discretion of the Directors participate in the meeting by means of a conference telephone or any communication equipment which allows all persons participating in the meeting to communicate effectively with each other throughout the meeting.
31.2 A Member so participating shall be deemed to be present in person at the meeting and shall be entitled to vote or be counted in a quorum accordingly.
31.3 Such a meeting shall be deemed to take place where the largest group of those participating is assembled, or if there is no such group, where the Chair then is.
32. Quorum for general meetings
33. Chairing general meetings
33.1 If the Directors have appointed a Chair, the Chair shall chair general meetings if present and willing to do so.
33.2 If the Directors have not appointed a Chair, or if the Chair is unwilling to chair the meeting or is not present within ten minutes of the time at which a meeting was due to start:
33.2.1 the Directors present; or
33.2. (if no Directors are present), the meeting; must appoint a Director or Member to chair the meeting, and the appointment of the Chair of the meeting must be the first business of the meeting.
33.3 The person chairing a meeting in accordance with this Article is referred to as “the Chair of the meeting”.
34. Attendance and speaking by Directors and non-members
34.1 Directors may attend and speak at general meetings, whether or not they are Members.
34.2 The Chair of the meeting may permit other persons who are not:
34.2.1 Members; or
34.2.2 otherwise entitled to exercise the rights of Members in relation to general meetings;
to attend and speak at a general meeting.
35.1 If the persons attending a general meeting within half an hour of the time at which the meeting was due to start do not constitute a quorum, or if during a meeting a quorum ceases to be present the Chair of the meeting must adjourn it.
35.2 The Chair of the meeting may adjourn a general meeting at which a quorum is present if:
35.2.1 the meeting consents to an adjournment; or
35.2.2 it appears to the Chair of the meeting that an adjournment is necessary to protect the safety of any person attending the meeting or ensure that the business of the meeting is conducted in an orderly manner.
35.3 The Chair of the meeting must adjourn a general meeting if directed to do so by the meeting.
35.4 When adjourning a general meeting, the Chair of the meeting must:
35.4.1 either specify the time and place to which it is adjourned or state that it is to continue at a time and place to be fixed by the Directors, and
35.4.2 have regard to any directions as to the time and place of any adjournment which have been given by the meeting.
35.5 If the continuation of an adjourned meeting is to take place more than 14 days after it was adjourned, the Company must give at least 7 clear days’ notice of it (that is, excluding the day of the adjourned meeting and the day on which the notice is given):
35.5.1 to the same persons to whom notice of the Company’s general meetings is required to be given, and
35.5.2 containing the same information which such notice is required to contain.
35.6 No business may be transacted at an adjourned general meeting which could not properly have been transacted at the meeting if the adjournment had not taken place.
36. Voting: general
36.1 A resolution put to the vote at a general meeting must be decided on a show of hands unless a poll is duly demanded in accordance with the Articles.
36.2 Every Member shall have one vote.
37. Errors and disputes
37.1 No objection may be raised to the qualification of any person voting at a general meeting except at the meeting or adjourned meeting at which the vote objected to is tendered, and every vote not disallowed at the meeting is valid.
37.2 Any such objection must be referred to the Chair of the meeting, whose decision is final.
38. Poll votes
38.1 A poll on a resolution may be demanded:
38.1.1 in advance of the general meeting where it is to be put to the vote; or
38.1.2 at a general meeting, either before a show of hands on that resolution or immediately after the result of a show of hands on that resolution is declared.
38.2 A poll may be demanded by:
38.2.1 the Chair of the meeting;
38.2.2 the Directors;
38.2.3 two or more persons having the right to vote on the resolution; or
38.2.4 a person or persons representing not less than one tenth of the total voting rights of all the Members.
38.3 A demand for a poll may be withdrawn if:
38.3.1 the poll has not yet been taken; and
38.3.2 the Chair of the meeting consents to the withdrawal.
38.4 Polls must be taken immediately and in such manner as the Chair of the meeting directs.
39. Content of proxy notices
39.1 Proxies may only validly be appointed by a notice in writing (a “proxy notice’’) which:
39.1.1 states the name and address of the Member appointing the proxy;
39.1.2 identifies the person appointed to be that Member’s proxy and the general meeting in relation to which that person is appointed;
39.1.3 is signed by or on behalf of the Member appointing the proxy, or is authenticated in such manner as the Directors may determine; and
39.1.4 is delivered to the Company in accordance with the Articles and any instructions contained in the notice of the general meeting to which they relate.
39.2 The Company may require proxy notices to be delivered in a particular form and, subject to the Act, by a particular time and may specify different forms for different purposes.
39.3 Proxy notices may specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.
39.4 Unless a proxy notice indicates otherwise, it must be treated as:
39.4.1 allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and
39.4.2appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself.
40. Delivery of proxy notices
40.1 A person who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the Company by or on behalf of that person.
40.2 An appointment under a proxy notice may be revoked by delivering to the Company a notice in writing given by or on behalf of the person by whom or on whose behalf the proxy notice was given.
40.3 A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.
40.4 If a proxy notice is not executed by the person appointing the proxy, it must be accompanied by written evidence of the authority of the person who executed it to execute it on the appointor’s behalf.
41. Amendments to resolutions
41.1 An Ordinary Resolution to be proposed at a general meeting may be amended by Ordinary Resolution if:
41.1.1 notice of the proposed amendment is given to the Company in writing by a person entitled to vote at the general meeting at which it is to be proposed not less than 48 hours before the meeting is to take place (or such later time as the Chair of the meeting may determine); and
41.1.2 the proposed amendment does not, in the reasonable opinion of the Chair of the meeting, materially alter the scope of the resolution.
41.2 A Special Resolution to be proposed at a general meeting may be amended by Ordinary Resolution, if:
41.2.1 the Chair of the meeting proposes the amendment at the general meeting at which the resolution is to be proposed; and
41.2.2 the amendment does not go beyond what is necessary to correct a grammatical or other non-substantive error in the resolution.
41.3 If the Chair of the meeting, acting in good faith, wrongly decides that an amendment to a resolution is out of order, the his/her error does not invalidate the vote on that resolution.
42. Resolutions in Writing
42.1 A resolution executed by such number of Members as would have been required to vote for the resolution had it been proposed in general meeting at which all of the Members were present and voting shall be as valid and effectual as if it had been passed at a general meeting duly convened and held.
42.2 For the purposes of this Article 42:
42.2.1 a resolution shall consist of one or more written instruments (including faxes) or one or more Electronic Communications sent to an address specified for the purpose by the Secretary, or a combination of them, provided that each such written instrument and Electronic Communication (if more than one) is to the same effect;
42.2.2 a written instrument is executed when the person executing it signs it;
42.2.3 an Electronic Communication is executed when the person executing it sends it provided that it has been authenticated in such manner (if any) as the Secretary shall prescribe;
42.2.4 the Members need not execute the same written instrument or Electronic Communication;
42.2.5 a resolution shall be effective when the Secretary certifies that sufficient evidence has been received by him/her that the resolution has been executed in accordance with this Article 42;
42.2.6 if no Secretary is appointed, the chair shall perform the functions of the Secretary under this Article 42;
42.2.7 the resolution must be accompanied by a statement informing the Member how to signify his/her agreement to it and the date by which this is to be done; and
42.2.8 a proposed written resolution will lapse if it is not passed before 28 days from the circulation date.
43. Liability of Members
Each Member undertakes that, if the Company is wound up while he/she is a Member or within one year after he/she ceases to be a Member, he/she will contribute an amount to the assets of the Company as may be required for:-
43.1 payment of the Company’s debts and liabilities contracted before he/she ceases to be a Member;
43.2 payment of the costs, charges and expenses of winding up; and
43.3 adjustment of the rights of the contributories among themselves,
provided that such amount shall not in aggregate exceed £1.
44. Distribution of Assets on Winding Up / Dissolution
If upon the winding up or dissolution of the Company there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the Members, but shall be given or transferred to such other charity or charities which prohibit(s) the distribution of its or their income and property to an extent at least as great as is imposed upon the Company by Articles 3 and 4 above and having charitable objects identical with or similar to the Objects, as the Members shall resolve at or before the time of dissolution and if that cannot be done to some other charitable object or objects.
45. Means of communication to be used
45.1 Any notice to be sent to or by any person pursuant to these Articles including a notice calling a meeting of the Directors shall be in writing and may be delivered or sent by post or using Electronic Communications to an address for the time being notified for that purpose to the person giving the notice. In this Article “address” in relation to Electronic Communications, includes any number or address used for the purpose of such communications.
45.2 Subject to the Articles, any notice or document to be sent or supplied to a Director in connection with the taking of decisions by Directors may also be sent or supplied by the means by which that Director has asked to be sent or supplied with such notices or documents for the time being.
45.3 A Director may agree with the Company that notices or documents sent to that Director in a particular way are to be deemed to have been received within a specified time of their being sent, and for the specified time to be less than 48 hours.
45.4 Subject to Article 45.3, any notice, if served by post, shall be deemed to have been served 48 hours after it was posted, and in proving such service it shall be sufficient to prove that the letter containing the notice was properly addressed, prepaid and posted. A notice or other document sent by Electronic Communication shall be deemed to have been delivered 48 hours following the date on which the communication was sent and electronic confirmation of receipt shall be conclusive evidence that a notice was given to a facsimile number or email address. If a notice, document or information posted on the Company’s website was already on the Company’s website at the time the notice was sent to the Member, it will be deemed to have been sent on the day the notice was sent but if the notice, document or information was not on the Company’s website on the date the said notice was sent then it will be deemed to have been sent on the day on which it appears on the website.
46. Website communication
46.1 The Company may send any notice, document or other information to Members by making them available on the Company’s website provided that:
46.1.1 each Member has been asked individually by the Company to agree to communication via the Company’s website (either generally or in relation to a specific notice, document or information);
46.1.2 the Company’s request states clearly that if the Member fails to respond to the request within twenty-eight days of the date on which the request is sent, he/she will be deemed to have given such consent; and
46.1.3 the Company’s request is not sent less than twelve months after a previous request made to the Member in relation to a similar class of documents.
46.2 The Company must notify each Member who has agreed to receive communications through the Company’s website of the presence of the information on the website, the website address, the place on the website where the information can be found and how to access the information.
46.3 Any notice, document or information posted on the Company’s website must be in a form that the Member can read and take a copy of. The notice, document or information must be available on the Company’s website for either twenty-eight days from the date the notification was sent to the Member or for such other period as may from time to time be specified in the Act.
47. Company Seal
47.1 Any common seal may only be used by the authority of the Directors.
47.2 The Directors may decide by what means and in what form any common seal is to be used.
47.3 Unless otherwise decided by the Directors, if the Company has a common seal and it is affixed to a document, the document must also be signed by at least one authorised person in the presence of a witness who attests the signature.
47.4 For the purposes of this Article, an authorised person is:
47.4.1 any Director;
47.4.2 the Secretary (if any); or
47.4.3 any person authorised by the Directors for the purpose of signing documents to which the common seal is applied.
A Secretary may be appointed by the Directors for such time, at such remuneration and upon such conditions as the Directors may think fit, and any Secretary so appointed may be removed by the Directors. The Directors may from time to time by resolution appoint an assistant or deputy Secretary, and any person so appointed may act in place of the Secretary if there be no Secretary or no Secretary capable of acting.
49.1 The Directors shall cause proper and adequate books of account to be kept to enable accounts to be prepared which comply with the relevant provisions of the Act, the Charities Legislation and the SORP. Proper and adequate books shall not be deemed to be kept and/or deemed sufficient if there are not kept such books of account as are necessary to give a true and fair view of the state of the affairs of the Company, to show and explain its transactions and to disclose with reasonable accuracy at any time, the financial position of the Company at any time.
49.2 The books of account shall be kept at the registered office of the Company, or, subject to section 388 of the Act, at such other place or places as the Directors shall think fit and shall always be open to the inspection of any Director.
49.3 The Company must, pursuant to section 423 of the Act, send a copy of its annual accounts and reports for each financial year to every Member, to every holder of the Company’s debentures and to every person who is entitled to receive notice of general meetings. Copies need not be sent to a person for whom the Company does not have a current address as defined in section 423 of the Act.
49.4 The Company must, pursuant to section 424 of the Act, comply with the obligations set out at Article 49.3 not later than:
49.4.1 the end of the period for filing accounts and reports to the Registrar of Companies, or
49.4.2 if earlier, the date on which the Company actually delivers its accounts to the Registrar of Companies.
50. No right to inspect accounts and other records
Except as provided by law or authorised by the Directors or an ordinary resolution of the Company, no person is entitled to inspect any of the Company’s accounting or other records or documents merely by virtue of being a Member.
51.1 The accounts of the Company shall be examined and reported upon either by the auditor or, if no auditor is appointed, by a reporting accountant if so required by the Statutes.
51.2 The appointment or re-appointment (as appropriate) of the auditor shall be determined by the Company in general meeting.
51.3 The determination of the auditor’s or reporting accountant’s (if any) remuneration shall be delegated to the Directors by the Company in general meeting.
52.1 The Company shall have Bye-laws governing the Company’s policy in any of the following areas as they relate to Rugby Union in, or associated with, the Royal Navy:
52.1.1 Off Field Management to include Governance and Structures
52.1.2 On Field Management and Development
52.1.3 Resources and Facilities Management
52.1.4 Financial Procedures
Provided that the Bye-laws shall comply with these articles and shall not bind the Company in relation to any financial, commercial or other business matter unless specifically authorised to do so by the Directors.
52.2 The Directors shall ensure that the Company complies with the Bye-laws at all times, except where to do so would in their opinion endanger the charitable status of the Company or would otherwise require the Directors to act in breach of their duties as company directors or as charity trustees. Where the Directors do not comply with the Bye-laws they will send a written report to the Member Clubs explaining why they did not do so.
52.3 The Directors may from time to time call a meeting of the Member Clubs to alter, amend or repeal Bye-laws as the Directors may deem necessary or expedient or convenient for the proper conduct and management of the Company. If a Member Club proposes the alteration, amendment or repeal of Bye-laws in writing and that proposal is signed by a second Member Club and received by the Company then the Directors shall convene a meeting of the Member Clubs to consider those amendments. Any such meeting shall be called and shall be governed in accordance with the procedures set out above which govern Members’ meetings. Alterations, amendments or repeals of the Bye-laws require a two thirds majority of those Member Clubs who attend and vote at the meeting.
52.4 The Directors shall invite the Member Clubs to an annual meeting to receive the report and accounts from the Directors on the year’s events (the “Annual Member Club Meeting”).